Hae ja nöyrry

Vacancy Notice No: FI1-2004/02
Duty Station: Helsinki
Title of Position: Receptionist/Secretary
Type of Appointment: Fixed-term, part-time (75%), three months with the
possibility of extension
Organizational location: Administration, Finance and Personnel (AFP) Section

Under the supervision of the Regional Representative (RR) and in close
coordination with Administrative Support Officer, the incumbent is
responsible for the following functions:

1. Co-ordinate RR's official appointments and travels. Record
appointments, maintain contact databases.
2. Welcome callers and visitors, relay messages from / to the RR .
3. Operate the IOM switchboard in the Helsinki office by processing
incoming or outgoing calls check recordings on the answering machine,
update the Mission's telephone lists
4. Process daily mail from the post office, maintain the mail registries
as per established guidelines organize courier services and IOM shipments,
including related customs procedures.
5. Screen and route incoming/outgoing facsimiles and maintain the office's
fax machines and copier records.
6. Arrange meetings within and outside the city, make all necessary travel
arrangements for RR.
7. Attend to the visa status of foreign officers and visitors with regard
to changes, renewals, etc.
8. Assist the RR with Finnish/ Swedish/ English translations.
9. Draft routine correspondence, types letters, reports, memoranda, faxes,
as well as IOM documents and forms related to IOM operational and
administrative matters from manuscripts. Format and file correspondence,
reports and documents prepared by staff.
10. Create and maintain filing and reference system, following IOM
guidelines. File research as/when needed for colleagues seeking particular
documents.
11. Perform such other duties (within the incumbent's capabilities) as
assigned by the Regional Representative and the Administrative Support
Officer.

Desirable Qualifications (education, experience and competencies):
Secondary school certificate and minimum of two years of work experience.
Some technical and basic computer skills (Microsoft Office applications).
Ability to work effectively and harmoniously in an international team with
colleagues from diverse cultures and professional backgrounds.

Languages:
Good communication skills and fluency in Finnish, Swedish and English
languages

Method of application:
Candidates with the required qualifications should submit a cover letter
and a completed IOM Personal History Form (available at IOM Helsinki
website http://www.iom.fi) or a CV. All applications must be addressed to
the Administrative Support Officer Mr. Simo Kohonen, IOM Office Helsinki
(email: [email protected]) quoting the above vacancy notice number.
Unfortunately we are not able to answer phone inquiries at this stage.

Closing date:
16 January 2004



Paikkakunta: Helsinki

Työn kesto:

Palkkaus:



Työnantaja: IOM International Organization for Migration

Yhteyshenkilö:
Simo Kohonen


[email protected]



Viimeinen hakupäivä:

Lisätietoja:

http://www.iom.fi




Tulosta ilmoitus
Aarresaari - Akateemiset rekrytointipalvelut
www.aarresaari.net


Ilmoitus nro: 9498